LINGUIST List 6.194

Sun 12 Feb 1995

Sum: Numbering sentences & cross referencing Word

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1. Mark Davies, Numbering sentences and cross-referencing in Word 6.0
2. Mark Davies, Automatic sentence numbering / cross-referencing in WordPerfect 5.1 DOS

Thanks to the those who responded re. automatic numbering of sentences (and
automatically updated cross-references to those sentences) in Word 6. To
date, I have received suggestions and comments (for Word 6) from Edwin S.
Williams (edwinphoenix.Princeton.EDU), Stan Carmack
(6500sacucsbuxa.ucsb.edu), Ursula Kleinhenz ursularicarda.fas.
ag-berlin.mpg.de), and Simon Corston (corstonhumanitas.ucsb.edu). I'm
afraid I've misplaced the names and address of one or two others also; sorry
to have not included those also. I also received a nice solution from Mark
Brand (brandmacf2.NYU.EDU) re. WPWin 6.0/6.1.

Re. Word, E. Williams uses macros, U. Kleinhenz and S. Corston uses
variations of captions and numbering (I hope I'm not getting these confused;
I've erased the original responses), and S. Carmack uses the SEQUENCE
command. Although several of the approaches will provide the needed
results, I will include here the solution from Stan Carmack of UCSB, which
is along the lines of what I was originally trying to accomplish with the
SEQUENCE command. He writes:

*******************************************************

I've found no problems with seq numbering in
Word with bookmarks:

{ seq s } or { seq s \c } (the latter for
retaining the number of the former).

As for cross-referencing with bookmarks, I've
found that for Word 6 as well as Word for Windows
2 it does it just fine. Just highlight the seq
field, hit CTRL-SHIFT F5, type in bookmark name
such as "nonagr" or something. Then if you want
to refer to it you make a field like this:

{ seq s nonagr }

That's it, as long as you use F9 to update fields
you'll see that it keeps track of it all very
nicely. You can even do something like:

"See { seq s nonagr } on page { pageref nonagr }."

******************************************************************

Thanks again to those who respsonded to the original query.

I should have sent this message along with the one I just sent on sentence
numbering / cross-referencing in Word 6. Although my original query dealt
with how to manage it in Word 6.0, several people have since written to ask
how I had been doing it in WordPerfect 5.1 DOS. I'm sure that many others
on the LINGUIST list have their own method, but here is mine also.

It's basically done by creating a "Style" (ALT-F8) that has paragraph
numbering (SHIFT-F5 / 5) embedded in it, to produce the sentence number:

[Ln Spacing:1][Tab]([Par Num:1])[Tab][-)Indent][Comment]

The example sentence then has embedded within it the cross-reference target
(ALT-F5 /1/2). To create the cross-reference to the sentence (eg. "In (5)
we see that...") create the cross-reference reference (ALT-F5 /1/1), and
link it to the target you've already created in the example sentence.

No matter how many sentences you add or delete, they'll automatically
renumber themselves, and the cross-references to them will automatically
update, as long as you do so manually by using the "Generate" command
(ALT-F5 /6/5).

If anyone would like a sample WordPerfect 5.1 DOS with sentence numbering,
cross-referencing, etc. in it, and uses a mail program that handles BinHex,
UUEncode, or MIME, I'd be happy to send you a copy.

Mark Davies
Asst. Professor, Spanish
Dept. Foreign Languages
Illinois State University